How to use the scanner for DOCUMENTS

 

  1. Place document in the scanner.
  2. Go to Start/Programs/Microsoft Office/Office Tools/Microsoft Office Document Scanning

 

 

  1. It will open a Scan New Document window. Choose your color options, choose PROMPT FOR ADDITIONAL PAGES and click SCAN.
  2. It will open a STATUS IO window (you can now close the Scan New Document window).
  3. When you are complete with scanning, in the Status IO window, choose TOOLS, SEND TEXT TO WORD.
  4. Choose ALL PAGES, MAINTAIN PICTURES IN OUTPUT and click ok.
  5. You can now manipulate the document in Word. REMEMBER, many times with OCR scanning, the pictures and formatting are not retained. You will have to edit your document.
  6. Save the document as normal to a disk. (instructions for saving to your H drive below)
  7. When you close the STATUS IO window, it will ask you to save the .tif file, DO NOT SAVE IT.  Choose NO.

 

Close all Windows and log out..

 

             

How to save to your H drive.

 

  1. You should have logged in with your user ID and PASSWORD.
  2. Go to START/RUN and type:  \\hotlips
  3. Click ok.
  4. Find your folder, and RIGHT CLICK IT.
  5. Choose MAP drive, and pick the letter H, and make sure RECONNECT AT LOGON is checked.
  6. Click OK.

 

Now you can do a SAVE AS, and choose H, like you normally do.

 

REMEMBER TO LOG OFF OF THE COMPUTER!!!!!!!  OTHERWISE ANYONE CAN GET INTO YOUR H DRIVE!